ATTENDANCE & REHEARSALS

It is required to attend all schedule rehearsals, with exceptions made for school activities and family emergencies. Missing rehearsals affects your child’s chorus partner, cast mates and the overall quality of the show. If your child misses more than three (3) rehearsals, he or she will be placed on probation. You and your child will need to decide if missing a rehearsal warrants placing your child in jeopardy of losing his/her part. Possible unwarranted absences would include birthday parties, sporting events and optional school events.

• All missed rehearsals—including already scheduled conflicts—must include a notification/reminder to the Attendance Manager via email 24 hours before the missed rehearsal; or in the case of illness, as soon as possible.
• It is requested that you provide a “stand in” who will teach them what they have missed. If your child has been “double-cast,” they may arrange to learn what they have missed with their double.
• Rehearsal schedules are subject to change to make the most productive use of everyone’s time—However, there can and will be “down” times during rehearsals that cast members should expect.
• Cast members are required to participate in all of their group performances.

Please pick your child up on time after rehearsal. Actors should only be at KCMT (rehearsals and performances) only when they are scheduled. We are not equipped to watch children who are not actively involved in rehearsals/performances.

CASTING A SHOW

Many roles will be “double cast” allowing more children the opportunity to experience speaking and solo parts. Every child will be in the chorus. Those who get a major speaking part will also be in the chorus of their opposite cast.

• The major speaking parts will be given to those who can carry the solo for that part, have the best acting ability, have only minor schedule conflicts (if any), a great attitude and they are the right height.
• If we had trouble with your child’s attitude, attendance, line memorization or blocking in the last show – he/she probably will not get a major lead in this show.
• If your child is new to KCMT, he/she will probably be chosen for the chorus of this first show.

Please know that at KCMT your role as a volunteer does not affect the role your child will be chosen to play. All roles are casted by proper fit and talent.

WITHDRAWAL & REFUND POLICIES

We realize that “life happens” and sometimes a child needs to withdraw from a show. Should you decide to withdraw from the show, the following policies apply.

• Withdrawing from the production within two weeks of audition day – Refunds will be granted, including tuition and volunteer deposits, minus the $50 registration fee.
• Withdrawing from the production once the third week of the show has started – NO Refunds will be granted for the registration and tuition fees. Your volunteer deposit WILL be refunded in full.

CONFLICTS

On Registration Night, the completed and signed CCF 2024 Conflict Calendar 0614 must be submitted. If an actor’s schedule already has three (3) or more conflicts, they would be missing key rehearsals and it would be best to consider waiting for a different production when their schedule isn’t so full.

ABSENCES/CONFLICTS ARE NOT PERMITTED DURING DRESS REHEARSAL WEEK OR PERFORMANCES, except in the event of an illness or emergency. In the event of illness or emergency, Directors will determine whether or not that absence requires a stand-in/replacement. ONLY a director may determine which performer will replace the absent cast member.

Further information is found in the Parent Handbook.

YOUTH PROTECTION TRAINING & BACKGROUND CHECKS

BACKGROUND CHECKS

We want you to know that behind everything we do, your child’s safety is our priority. We ask parents to take an active role in ensuring our KCMT cast members’ safety. Because of this, ALL PARENTS whether a volunteer or not will be asked to have their photo taken and complete a WSP background check.

YOUTH PROTECTION TRAINING

At KCMT, protecting our children is one of our paramount values. We ask that you support us in our desire to ensure the safety of all our children when they are in our care. In 2016, the KCMT Board of Directors adopted a mandatory requirement that ALL our parents and volunteers MUST complete an online training program to meet this Child Protection criterion.

Should a family decide at registration they do not want to or cannot volunteer at all and wish to have their $200 Volunteer Check immediately deposited, they will be exempt from this Youth Protection Training requirement. They will also NOT have access to the rehearsal facility or backstage during a production unless accompanied by an authorized escort.

In order for a child to be allowed to participate in an audition, their parent(s) must complete and turn in a YPT for any adult who will volunteer (at least one certificate) AND provide the $200 deposit check (to be either returned to them or cashed by us depending on their volunteer hours). Or, have “opted out” as stated in the above paragraph.

This FREE, online training course is accessed via Boy Scouts of America training site. It should be completed by both parents/guardians.

Here are the steps:

1. Go to the website: https://my.scouting.org
2. Follow the Steps to “Create an Account” > Click on the upper-left “Menu” and select “My Dashboard”
3. The “Youth Protection Training” will be at the top of the list (and the ONLY one you need to complete)
4. On the far right, click on “Take Course” and follow the instructions
5. When finished, follow the instructions for “Print Certificate” – be mindful that printing the certificate can only be completed from a desk/laptop.

Bring your printed certificate to Registration Night.

Policy for KCMTers with Disabilities

We encourage our KCMTers with disabilities to self-advocate.

Our volunteers work with up to 60 children at one time. Children who have disabilities that need special attention are required to have a parent or guardian with them at all times.

KCMT is a private organization.

While KCMT strives to include all children who wish to participate, there might be some adjustments for children with disabilities that will be difficult for us to maintain. We accept no responsibility for special expectations not met by KCMT.

For more information regarding billing and/or payments email finance@kcmt.org. Each participant will be charged a nonrefundable registration fee of $50. Tuition rates are $200 for the first child and $150 for each subsequent child.
The following items are included for each registered participant:

• ● Instruction at scheduled rehearsals
  ● Production T-Shirt
  ● Community Matinee Snacks
  ● A digital recording of the production
  ● Printed souvenir production program

The following items are not included in each registration and tuition fee:

• ● Base costume: Shoes, socks/tights, pants/slip, undershirt/leotard, garment bag
  ● Makeup: Specific instructions on what makeup to purchase will be given; usually consists of foundation, eyeliner,
  and mascara
  ● Performance DVD (or digital download) – Optional (not always available)
  ● Extra production t-shirts
  ● Extra printed programs

NOTE: The fully refundable $500 Volunteer Deposit is in addition to the tuition and fees identified above. Please see
VOLUNTEER COMMITMENT  for more information.

Required Volunteer Hours

KCMT relies entirely on volunteers to produce a show. While at the performance venue, 35+ volunteers are needed to stage
each show. Carefully consider how your family’s schedule can be adjusted so that you can be involved in the support of
your actor(s). We need you!

Each family is required to volunteer a total of 50 hours (per family no matter how many actors) which must include
volunteering for at least four shows. In addition, families are required to submit a $500 volunteer deposit on
Registration and Audition Prep Night, which will not be processed if the volunteer requirement is met.

TEENS EARNING HOURS

Cast members may not earn volunteer hours. Their time and energy are being directed towards
excelling in their vital contribution to the production. However, grandparents, aunts and uncles, siblings (not in the cast)
and even non-family members may volunteer (all must complete a Background Check, of course).
While volunteering, families earn free tickets for the show! Three tickets are available after completing the initial 30
volunteer hours, and families may earn one additional ticket for every 10 hours worked for a total of TEN free tickets per
production (100 hours = 10 tickets). If you take advantage of this opportunity, you will need to continue to track your hours
and turn in additional volunteer logs until you reach a minimum of 50 hours to meet the volunteer time commitment. To
document volunteer hours, submit completed volunteer logs to volunteerlogs.kcmt@gmail.com or leave them at the
Attendance Desk at the rehearsal location. If you choose to turn in a paper copy, please take a photo of your log so you
have it for your records.

Volunteer logs may also be turned in at the auditorium to the Volunteer Management Team – please allow sufficient time
for your logs to be reviewed and your earned tickets issued (one hour prior to show time is recommended).
After the closing show of the production, if you have accumulated at least 50 hours of volunteer time and served at four
shows, your volunteer deposit will not be processed; the check or credit card form will be shredded. If you do not satisfy
the commitment, your volunteer deposit of $500 will be processed during the week following the cast party. This applies to
everyone, including Directors, Designers and Staff.

If you are interested in a volunteer staff position, please let our Volunteer Managers volunteer.kcmt@gmail.com know
and they will see if a position might be available. Typically, during a production, Staff Coordinators/Assistants work 80+
hours and Directors/Managers work 100+ hours.